ExhibitFiles is growing

June 7th, 2007 by Wendy Pollock

As June begins, the ExhibitFiles community has grown to more than 200 members—from Canada, Australia, New Zealand, Korea, throughout Europe, and across the United States—and it’s getting bigger every day. We were at the American Association of Museums meeting in Chicago in mid-May, beginning to spread the word in collaboration with the National Association for Museum Exhibition (NAME). Karina White of the Huntington has posted a case study of Plants Are Up to Something, which just won AAM’s Excellence in Exhibition Competition for 2007; we hope to see other entrants soon.

Meanwhile, other ExhibitFiles members have been generously sharing their experiences and perspectives and helping us identify ways to improve the site. A number of fixes and new features will be rolled out in the next few days. You may see odd profiles and case studies showing up as we test the new system. Watch for details soon from Jim.

ExhibitFiles Profiles

May 9th, 2007 by Jim Spadaccini

Two weeks after its launch there are more than 100 members of the ExhibitFiles. While some members have added extensive information about themselves, other profiles are nearly blank. With the addition of new features in profiles (some added in just the last week!) I thought it might worthwhile to explain these more in depth. We’ll likely summarize these in an e-mail to members but for those of you who read blog, here goes.

thumbnailer.jpgOnce you’ve joined and have logged in, you can edit your profile and update your thumbnail. We’ve developed a custom “thumbnailer” application in Flash that makes this easy. Just select “Upload a new image and create a custom thumbnail” and the image will be loaded into the program. You can then re-size and re-position the highlight square to make a selection.

In your profile, you can add links to “Recent publications & presentations.” It’s there that you can also select the option to “Accept Members Email Messages” allowing other ExhibitFiles members to contact you through e-mail. As you may already know, it’s also through your profile that you view and edit “drafts” of case studies and reviews.

As you browse the ExhibitFiles site, and view published case studies, reviews, and other member’s profiles, you can add them to your “Favorites” or “Contacts.” It is our hope that profiles will become a resource in their own right. As other visitors view your profile, they can see your contacts and favorites, and this becomes yet another way to discover reviews, case studies, and other members profiles.

Finally, if you have a profile you might want to try “Googling” yourself. I did and I was surprised to find my ExhibitFiles profile on page one. Our “pretty URLs” which include full names (www.exhibitfiles.org/jim_spadaccini), proper title tags, and the fact that the ExhibitFiles blog has been around a year helps with Google ranking. Having a case study or review published also helps–since there is a link from multiple pages on the ExhibitFiles site to the profile. As you can imagine, the case studies and reviews which have the same “Google-ready” qualities, are well ranked too.
As always, we welcome your comments and suggestions.

ExhibitFiles on the blogosphere

May 9th, 2007 by Jim Spadaccini

There have been quite a few posts about ExhibitFiles in the last two weeks. It’s really nice to see interest in the site from around the world. Here’s a listing of some of the posts…

Fresh + New (Powerhouse Museum) - Exhibit Files - social networking for museum pros?
Museum 2.0 - ExhibitFiles: Interviews with Initiators Jim Spadaccini and Wendy Pollock
Designers who Blog - ExhibitFile Blog
Kulturelle Welten (in German) - ExhibitFiles ist online
Audience Research - ExhibitFiles Website
elearnspace - Vaporized knowledge…
[PUBLIC]_currating - (repost from Ideum blog) ExhibitFiles / the exhibit and exhibition development process


ExhibitFiles opens!

April 23rd, 2007 by Wendy Pollock

Thanks to Ideum and our team of beta testers, we’re now officially open, and the community is already beginning to grow! We invite all of our museum colleagues and friends to join up, contribute, and help build ExhibitFiles into a rich, collective resource. The blog will remain open for now, and we look forward to hearing users’ perspectives. Many thanks to Jim Spadaccini, James Kassemi, Geoff Escandon, Kemper Barkhurst, Chris Gerber, and all the others at Ideum who’ve been responsible for design and software development–and to the National Science Foundation for their support.

Testing usability

April 18th, 2007 by Wendy Pollock

We were at Museums & the Web in San Francisco last week, getting feedback on ExhibitFiles in the usability lab. Many thanks to Michael Twidale and Paul Marty, who led the process, and Richard Urban, who played the role of user. We’re taking their comments into account in some last-minute adjustments we’re making to the beta site before opening next week. Meanwhile, the core group that’s been advising on development has started setting up accounts and posting case studies and reviews (and reporting bugs), so new users will be able to explore before jumping in. We already have a mix of old and new, large and small, funky and classic, science and art, with more in the works. We hope to see you on the site, Monday, April 23, when ExhibitFiles goes live.

April 23 ExhibitFiles BETA launch

March 22nd, 2007 by Wendy Pollock

We’ve set the date. On April 23rd the ExhibitFiles website will be publicly available. Over the last nine months, we’ve shared part of the process with you via this blog. Now, in a month, you’ll be able to see (and participate in) ExhibitFiles for yourself. We appreciate all of the comments and suggestions we’ve received during this process; they have helped us improve the site’s design and functionality. Randi Korn & Associates will be carrying out a formal evaluation of the site during the summer, but meanwhile we hope you’ll continue to send your comments.
Once ExhibitFiles launches, we’ll continue to publish news here for the first few months as we consider whether and how to continue the blog. Meanwhile, we look forward to seeing you online in April!

East Coast Design Meeting

March 7th, 2007 by Jim Spadaccini

Site Structure 4.0
It’s been a while since we’ve posted anything on the blog, but we wanted to bring you up-to-date on our design process. In mid-February, we met at ASTC headquarters in Washington for a day-long meeting to review the ALPHA site.

Our core team has been working with the ALPHA build for the last few weeks, and their comments have helped us fine tune the structure of the site as work toward BETA. (The latest site diagram above is available as a PDF.) One of our main concerns has been to make this site as responsive to the needs and ways of working of exhibit practitioners — including time constraints. So we’ve been simplying and clarifying while working out bugs. Work has begun on the final phase which will lead to a BETA release. We’ll be publishing that release date soon.

Almost ALPHA

December 14th, 2006 by Jim Spadaccini

We’ve been hard at work building out some of the major features of the site. However, there’s not much we can share during this part of the process, so we haven’t been blogging.

We have made great progress, we have functional forms and a database that is collecting information. We’ll soon be adding the ability to comment and we’re still, of course, squashing bugs. The ALPHA site will be available in early January. We will post a message, and at that time, you can email us for access to try the site out.

Ruby on Rails (the framework that we are using to build the site) presented some challenges at first, but we are becoming increasingly confortable in the environment. Overall, it does some things really well, while other tasks have been made more difficult. The rails community online has been helpful, posts like Things You Shouldn’t Be Doing in Rails have helped us work through some unexpected problems.

The ALPHA site will run for the entire month of January. During that month we’ll be working on finalizing design details and looking at how to best present, search, and sort the information in the collection. In our next post, we’ll invite you to check out the ALPHA.

ExhibitFiles structure emerges

October 23rd, 2006 by Jim Spadaccini

This site diagram (site diagram v2 PDF) illustrates the relationship between the various components of the proposed ExhibitFiles site. Since one of the key functions of the site is to “include shared records of exhibition descriptions,” the ability to add, browse, and search these records is a major part of the site structure. So far the design process has focused on the elements that make up these individual records. (See blog posts, “Personal Profiles” and “Case Studies and Reviews“).

Beyond the specifics, our discussions have focused on what is the “right amount” of information. Too much and users won’t want to add case studies or reviews, too little and we might be omitting important information. Obviously, we need to meet the needs of the members of the ExhibitFiles site. A major and ongoing concern has been how can we best encourage active participation.

Wendy’s last post, Tapping the wisdom of the crowd, explained in detail the concept of drawing ISEN-ASTC-L messages directly into the ExhibitFiles site. This is not the only place that ExhibitFiles members will have opportunities to converse. Comments (and ratings) can be added to any case study or review. Trying to anticipate conversation in a complex social site is difficult, so we intend to see how things go and make some adjustments as the site is launched and these conversations begin.

In our Berkeley design meeting, the issue of “ratings” was discussed and, for the most part, participants were concerned that employing such a system could trivialize contributions to the site. It was agreed that rating systems such as the starred Yahoo! ratings for news stories would not be appropriate in this environment.

As an alternative, we looked to favorites as way to sort reviews, case studies, and other content on the ExhibitFiles site. As members add items to their own favorites, a record of that addition will be associated with that item, so reviews or case studies that are favorited by many users could be presented in some way (e.g., most favorited). Also, each member’s list of favorites can be useful for others, in the same way the del.icio.us bookmarks can be made available to all members.

As our discussion progressed, we revisited the concept of “ratings.” This was due in part to addition of the ISEN-ASTC-L component. Having a way for ExhibitFiles members to help sort the messages that are most relevant to the site is essential, since not all of the messages on the Listserv are directly related to exhibit design. The example of Digg in which visitors give a simple thumbs up or thumbs down to content items as way to sort was discussed, as was Amazon’s Was this review helpful to you? Yes or No feature.

We’re looking to add a similar feature: “Did you find this useful? Yes or No.” This simple Yes/No rating along with favorites will help “score” the Listserv messages as well as case studies and reviews. While ratings won’t be the only way to browse (and search?) the ExhibitFiles content, having some methods for letting the community decide what information is most useful is important. We hope to have a large collection of records and conversations about exhibit design, so community members will need various methods to find the materials that are important to them.

After months of discussion and review we’re finally getting to the point of building out components of the ExhibitFiles site. While the pace will pick up dramatically over the next few weeks, we’re still very interested in your comments and ideas. The current push is for our first build to be ready in January 2007. We will be taking a look at the site again in late spring once the first members begin to contribute and use the site. As we design and develop elements for the ExhibitFiles, we’ll be posting page grids and other diagrams on this blog. As always, we welcome your comments and questions.

Tapping the wisdom of the crowd

October 17th, 2006 by Wendy Pollock

Earlier discussion about the relationship between ExhibitFiles and the ISEN-ASTC-L list got us thinking. Paul Orselli notes that topics recur and wonders whether we could create an FAQ or resource drawn from the list archive. Like Paul, we wondered whether there is a way to integrate ExhibitFiles and the list, with its well-established community of 1,370+ members. And then: Is there a way to tap the collective wisdom of the exhibit community to add value to the discussions already happening on the list? We’ve come up with these ideas:

  • Draw ISEN-ASTC-L messages directly into the ExhibitFiles site, identifying threads and perhaps adding photos for registered ExhibitFiles users. (We would notify ISEN-ASTC-L subscribers, of course, and also encourage them to register as ExhibitFiles users.)
  • Add a simple rating system: “Did you find this message useful? Yes or No
  • Enable registered ExhibitFiles users to add messages (and threads) to a list of “favorites” within their profiles

These ratings would then help sift out what’s of most lasting interest and make it available for others.

Andrea Bandelli (drawing on James Surowiecki’s Wisdom of Crowds) has reflected elsewhere about the qualities that make a crowd “smart.” “It needs to be diverse, so that people are bringing different pieces of information to the table. It needs to be decentralized, so that no one at the top is dictating the crowd’s answer. It needs a way of summarizing people’s opinion into one collective verdict. And the people in the crowd need to be independent, so that they pay attention mostly to their own information, not worrying about what everyone around them thinks.”

We hope that the design approach we envision will help us, collectively, tap the wisdom of the exhibit “crowd.”